Visitor Management

A visitor management system is being implemented to standardize visitor check-in procedures in all schools and add an extra layer of safety for students and staff. The VMS allows for:

• Quick and accurate visitor identity verification
• Enhanced ability to maintain a secure environment
• Accurate records of building occupants for emergency response
   

• Upon arrival, the visitor identifies themself and the purpose of their visit to the front office staff, or selects the appropriate option on the VMS kiosk menu.
• When prompted, the visitor places the barcode on the back of their driver's license under the barcode scanner. The scanner will beep when the code has been processed and the instant background check has begun.
• A member of the front office team will monitor the background check. If the visitor is authorized to proceed, the front office team member will issue a badge to the visitor. During some high-volume events, the school might issue a different identifier, such as a sticker.
• The visitor badge must be worn at all times while on campus.
• The visitor will check out at the front office, return their badge and scan their license again to check out from the system.

• Visitors must present a state-issued driver's license.
• It does not matter whether the license meets REAL ID criteria -- the VMS can process older non-REAL ID licenses.

• VMS check-in is not required if students are being dropped off at the door and the parent/guardian does not proceed further into the school.
• VMS check-in is required when K-12 parents/guardians do go into the building, for example when walking a student to their classroom.
• Parents/guardians checking a student out are required to present photo ID to verify their identity and relationship with the student, but they do not need to check-in on the VMS if they wait at school entrance for the student to be brought out.
   

Yes, volunteers are visitors and must sign-in with the VMS.

If school staff are in constant supervision of visitors, and visitors are limited to a specific space within the building, Centegix VMS check-in can be exempted.

Yes, vendors must sign in on the VMS.

• First responders addressing an emergency situation can bypass the VMS.
• For non-emergencies, first responders and other uniformed government officials visiting the school must scan into the VMS.
   

• Board Policy KM: Visitors to Schools requires "All visitors [to] sign-in at the school office and obtain permission to visit any part of the school."
• Passing a Centegix VMS background check is a necessary requirement to "obtain permission."