City Schools of Decatur Advisory Councils

  • Purpose
    To increase collaboration and partnership between City Schools of Decatur and stakeholders around issues and initiatives related to the strategic goals of the district.


    Membership
    Membership will be representative of the school system community. Groups shall include representatives from applicable grade and school groups, and strive for diversity. The composition of each Advisory Council may vary depending on the needs and area of responsibility of the group. For example, not all groups will have parents or students. Members will be chosen by the Advisory Council Chair and one or two additional cabinet members using the expression of interest form.

    Roles of Advisory Councils
    To provide input and collaborate on ideas and initiatives related to the work of the department.

    Advisory members will act in an advisory capacity to the Advisory Council Chair. The advisory members will provide recommendations and feedback on issues and initiatives in their assigned areas of work. Recommendations and feedback from the Advisory Council may be sent to the Superintendent by the Advisory Chair before any plan or plan revision is distributed to the general public for comment. Ultimately, the Chair will take the feedback from the Advisory Council and use it to inform the work of the department.

    Authority of Advisory Councils
    Advisory Councils will be run by the Advisory Council Chair. This role will be filled by the applicable Executive Director, Director or Superintendent’s designee.

    Advisory Councils have no authority over decisions and recommendations made by the Superintendent or Board of Education.

    City Schools of Decatur Advisory Councils:

    Operations Advisory Council- 
    The Operations Advisory Council will work to support the Operations Division of the City Schools of Decatur. The Operations Advisory Council will focus on Operational Efficiency, Sustainability, and Wellness for the district. The Operations Advisory Council will meet three times during the year at the Central Office in the Professional Learning Room. In addition, there will be a Subgroup to the Operations Advisory Group that will constitute the "Wellness Team" for the District. It will be composed as directed by the “Wellness Plan.” The purpose of this team is to provide recommendations to the Executive Director of Operations on areas outlined in the District Wellness Plans. The focus of work will be given to areas where assessment by the Operations Department identifies growth opportunities. The Wellness Team will meet four times per year at the Central Office in the Professional Learning Room.

    Community and Government Relations Advisory Council- The Community and Government Relations Department oversees all communications for City Schools of Decatur including district and school websites, social media, newsletters, and mass or emergency communications. The department is responsible for all district-wide events and recognition programs. The Community and Government Relations Advisory Council will provide input on current and newly implemented communication tools as well as new tools to be implemented during the 2018-2019 school year. This group will provide input on revamping recognition programs for students and staff. The Community and Government Relations Advisory Council will be comprised of 4 staff members, 4 parents, 1 administrator, 2 students, 2 community members, and 2 community experts. 

    Finance Advisory Council- The City Schools of Decatur Finance Advisory Council will advise district leadership on the best ways to explain and communicate to staff and community members various items coming out of the Finance area. The Council will provide input on finance-related areas for which the school district has discretion in policies and procedures, and will provide feedback on departmental customer service. The CSD Finance Advisory Council will be comprised of 2 staff members, 2 teachers, 2 administrators, and 3 community members.  

    Equity Advisory Council- The City Schools of Decatur Equity Advisory Council is a group committed to educational equity and excellence for students from all backgrounds and cultural groups. This group will advise district leadership on racial equity issues affecting student achievement and success, ongoing work toward the district's equity goals, and continuous school and district improvement efforts. The CSD Equity Advisory Council will be comprised of 10 parents, 10 staff members, 10 community members, and 2 students. 

    Information Systems Advisory Council- The Information Services department provides technology leadership, equipment, and support to City Schools of Decatur. We are stewards of enterprise systems that support staff and student safety, efficiency, and innovation. This Advisory Council will provide input on feature and service requests, identify possible program evaluation measures and staff training needs, and act as a conduit to provide feedback to the IS Department.

    Research and Analytics Advisory Council- This group will provide advice and input to the research and analytics department. Our department oversees program evaluation, state reporting, enrollment projections, university partnerships, research requests, assessment, and accountability.  Tasks for this year will include updating the process for research proposals, developing a process and cycle for program evaluation and reviewing district practices regarding assessment and student data. The Research and Analytics Advisory Council will Include a principal, 3 teachers and 2 community experts in Research and Analytics. 

    Student Support Advisory Council- The purpose of this group is to advise and support all areas of student support. Work will include evaluating the student enrollment process, gauging support for specific sports teams, expanding or decreasing the number and types of teams (same for student activities), efficacy of meeting student health needs (nurses), support work of Student Growth Network Advisory Council (including all counseling activities School Counselors, Social Work), advice in communicating the work of School Psychologists, and examining the student code of conduct for possible changes. This group will be made up of 5 students, 5 parents, and 5 staff members. The Student Support Advisory Council will meet the 3rd School Wednesday of the month.

    Curriculum and Instruction Advisory Council- The purposes of this Advisory Council are to 1) gather a multistakeholder perspective on the opportunities and needs to support CSD’s vision of educational equity and 2) provide direct input on the policies, programs, and practices that impact Curriculum and Instruction in the City Schools of Decatur (birth to grade 12). The Curriculum and Instruction Advisory Council will be made up of:

    • 5 current CSD parents/guardians (one parent from each grade band: early childhood, lower elementary, upper elementary, middle, and high)
    • 2 - 3 current CSD students (grades 8-12)
    • 5 current CSD school-based educators (one school-based educator from each grade band: early childhood, lower elementary, upper elementary, middle, and high)
    • Current members of the district-wide Curriculum and Instruction Core Team

    The Curriculum and Instruction Advisory Council meets three times per year for one hour each meeting.

    Staff Support Advisory Council- The purpose of this group is to provide guidance and advisement to the Staff Support Department. Topics will include employee benefits, staff relations, review of project implementation, and other Staff Services and Support related topics. The Staff Support Advisory Council will be made up of 1 Primary Principal, AP or Coach, 1 Secondary Principal, AP or coach, 1 cabinet member, 1 classified staff member, 1 certified staff member. This Advisory Council will meet three times during the year.


    Meeting Process and expectations:


    Agendas-Meetings will have an agenda developed by the Advisory Council Chair.

    Minutes-minutes should be taken at each meeting and archived by the Advisory Council Chair.

    Web posting-Work of the Advisory Council should be updated and reported through the website.

    Meetings-These will not be subject to open meeting laws, but we welcome the public to observe when requested.

    Note-All meeting agendas, minutes, and documentation produced by the Advisory Council are subject to open record requests.

    Advisory Councils will meet at a minimum of 3 times per year.