The finance department of City Schools of Decatur strives to improve the fiscal responsibility of the school district, support the operation so that all schools function as one system, and strengthen the relationship with the community. The finance department has a supporting role in the core business of providing the highest quality of instruction.
The finance department at City Schools of Decatur manages three major funds of the district – the general fund, capital projects, and special funds (state and federal grants, as well as student activity accounts). The finance department is responsible for the annual budget, accounting, auditing, financial reporting to state and federal agencies, cash management including any debt, payroll, benefits, purchasing, and accounts payables. Many of these functions are interdependent with schools and departments, so teamwork among principals and administrators is paramount.
Click here for the Fiscal Year 2021 final budget presentation.
HB 139, passed during the 2018 Legislative Session, requires each school system to post a link to the financial information site provided by the Georgia Department of Education. Click here to access the School System Financial Information resource.
The district’s fiscal year is July 1st through June 30th. The audited financial statements are usually presented to the board mid-year.
The finance department works closely with the human resources department with each payroll as it relates to salary, benefits, and leave. City Schools of Decatur’s payroll specialist processes payroll for all employees twice per month. Regular full-time and part-time employees pay is annualized and paid equally over 24 paychecks, so consistent pay is distributed during breaks such as winter break, spring break, and summer break. Employee benefits and deductions are also divided into 24 paychecks.
PURCHASING & ACCOUNTS PAYABLES
Purchasing is a decentralized process at City Schools of Decatur. Principals and administrators are responsible for making purchases that are within budget and aligned with the school improvement plan and/or the goals of the district. The accounts payable specialist assists all schools and departments with the purchasing and payable process. A purchase order is required for all purchases regardless of dollar amount. The finance director reviews purchase requisitions for accuracy in the use of state chart of account codes. All purchase orders in excess of $5,000 require quotes or bids and are reviewed by the superintendent. All invoices are sent to accounts payable to be matched with the appropriate purchase order. Upon approval from principal or administrator, accounts payable prepares a check to pay the invoice and is mailed to the vendor.
All Financial presentations to the Board of Education are housed in eBoard.
Executive Director of Finance