Facilities Use

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    Locations to Rent

     

    City Schools of Decatur (CSD) offers a variety of options for the community to rent space for events. The District allows indoor and outdoor rentals. The renter must follow all CDC Guidelines.

    The main objective of the school facilities belonging to the City Schools of Decatur is to serve as an environment for student education. As such, the school's curricular and extracurricular requirements, along with other school-sponsored activities, shall be given first priority for the use of these facilities. This determination will be made by the school Principal, Athletics Department, and Facilities and Maintenance Department. Following this, school-related support groups like PTSAs, PTOs, and booster clubs should be given second priority.

    The Board of Education also recognizes that school facilities represent a significant investment on the part of the District’s residents. Therefore, the Board encourages community use of school facilities when such use will not interfere with the District’s educational mission.

    The Safety and Security Department will handle applications and manage requests from external organizations seeking to use school facilities. Any such use must align with the Board's policies and administrative regulations, avoid unlawful activities, and gain approval from the school principal.

    Although priority is given to the City of Decatur community, including current families, alumni, teachers, staff, and the Board of Education, our facilities are also available to individuals and groups from outside the City of Decatur community.

    Complete the form linked below to begin the rental process.

    CSD Community Partner Facility Request Form

    Purpose

    This procedure establishes the rules, conditions, and fees under which City Schools of Decatur facilities, including grounds, may be used in accordance with School Board Policy 2.9; 2.10.

    Prohibited Uses

    1. District facilities shall not be used for any use inconsistent with Board policy, administrative procedures, or State or Federal law.
    2. District facilities shall not be used for any activity that would damage school facilities or grounds beyond normal wear and tear or interfere with District activities or operations. 

    Mandatory Requirements:

    • All organizations are required to provide a current and valid Certificate of Liability Insurance, which must be turned in with the Facility Use Application to the Operation Division for every scheduled event. Insurance requirements include (a) commercial general liability insurance or public liability insurance with minimum coverage limits of $1,000,000 for each occurrence; (b) liability insurance must cover property damage, personal injury (including medical expenses and wrongful death), and contractual liability; (c) Insurance certificate must name City Schools of Decatur Board of Education as an additional insured.
    • CSD reserves the right to request additional insured policy endorsements from requesting organizations before granting final approval of any Facility Use Application.
    • All individuals and organizations must submit a Release, Waiver, and Hold Harmless Agreement.
    • All organizations must be registered with the GA Secretary of State Business or within the state of their home office.
    • A copy of the security agreement (if applicable)
    • Non-profit organizations must have an IRS 501(c)3 Letter of Determination
    • Please review the CSD COVID information at https://www.csdecatur.net/covid19

    Application Requirements:

    • All requests for using facilities must be submitted at least two weeks before the requested date of use. Once approval is given, a non-refundable deposit (25% of the rental fee) is required to confirm the reservation.  Rental fees are due in full no later than two weeks prior to the rental date. All payments will be forfeited if the rental is canceled within ten days of the scheduled event. 
    • Outside groups are not permitted to use CSD computers, interactive panels, or other technology infrastructure. If necessary, each school can provide the guest with Wi-Fi credentials. A minimum charge for custodian services will be billed for all events. 
    • Any addendum to this Agreement must be submitted in writing by the applicant with the original request for facility usage.

     Fees

    Contact the Chief Operating Officer or the Assistant Athletics Director for information regarding fees.

    Rules and Requirements for Facility Use: 

    • No use of facilities may interfere with the programs of the City Schools of Decatur.
    • City Schools of Decatur is not responsible for any damage, personal or private, to any applicant or employee, agent, invitee, or licensee of the applicant or for any damage to personal property brought onto CSD’s grounds.
    • The applicant is responsible for the repair and/or replacement of any damaged items. A representative of the City Schools of Decatur will make this determination.
    • No alcoholic beverages are permitted on any school system grounds or in any building.
    • No vehicles are allowed on the athletic field, sidewalks, or any unpaved areas.
    • A maximum of two events (games) may be played on the athletic field during a four-hour rental.
    • Based on the event, the City Schools of Decatur will determine the number of workers needed for supervision.
    • Security (police) must be provided at the applicant's expense. Security is to be arranged through the Police Department, City of Decatur. A copy of the security agreement is to be submitted to the Chief Operating Officer at sperez@csdecatur.net.
    • The Superintendent shall give written permission for all advertising materials, pamphlets, bulletins, or circulars on the City Schools of Decatur's school property. A copy of the material shall be sent to the Superintendent for study before approval is given.
    • The applicant shall not alter the premises, affix fixtures, or erect permanent signage.
    • No sound amplification equipment or speakers are permitted unless permission is granted by the City Schools of Decatur.
    • All outdoor events on school grounds must end at sunset unless permission for a later ending time is granted by the City Schools of Decatur.
    • The City of Decatur Police will be notified of outdoor events and will enforce all applicable ordinances.
    • Applicants will comply with all federal, state, and local laws, ordinances, regulations, and policies of the City Schools of Decatur.
    • Violation of the aforementioned rules or any provision of the Facilities Use Agreement by the applicant shall entitle CSD to immediately terminate the Agreement and prohibit further use of the facilities by the applicant.
    • All requests are subject to review before approval by the Chief Operating Officer or the Assistant Athletics Director. City Schools of Decatur may reject a request based on the potential or the actual number of participants and facility capacity.
    • School-related events, including but not limited to PTA meetings and neighborhood association meetings, will have building space available at no cost during the week, provided the use is completed before 8:30 p.m. Priority for use will be given to collaboration with the City of Decatur.

     Payment Process: 

    • Invoices are generated after final approval
    • Payments must be remitted upon invoice receipt - or venue rental will be denied.
    • Payments should be submitted to the Operations office. Payment may also be mailed to:

    Attn: Operations Division Office, Sergio Perez

    Facility Rentals

    123 Electric Ave.

    Decatur, GA 30030

     

     

     

     

Contact Us

  • Matthew Damico
    Director of Safety & Security
    Wilson Support Center
    (404) 371-3601 
    mdamico@csdecatur.net

     

    David Harbin
    Decatur High School
    Assistant Activities/Athletic Director
    Decatur High School Boys' Soccer
    GADA Middle School Liaison
    (470) 597-1301
    dharbin@csdecatur.net